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Event & Project Coordination

·       Coordinate multiple events and projects simultaneously according to approved timelines

·       Maintain and update project plans, trackers, and status reports

·       Ensure milestones and deliverables are monitored and followed up timeously

·       Support the successful execution of all allocated annual events/projects 

·       Ensure operational readiness ahead of events

2

Briefing & Workflow Management

·       Ensure all projects are initiated with completed marketing briefs

·       Track approvals, requirements, and outstanding deliverables

·       Follow up with stakeholders to ensure timelines are adhered to

·       Assist in streamlining briefing and project intake processes

·       Maintain accurate project documentation and communication records

3

Stakeholder & Supplier Coordination

·       Liaise effectively with internal stakeholders, academic teams, suppliers, and service providers

·       Coordinate supplier bookings, quotes, and logistics requirements

·       Assist with financial tracking and supplier onboarding processes 

·       Ensure suppliers receive accurate and timely briefs

·       Support positive stakeholder engagement and communication

4

Marketing Support & Campaign Coordination

·       Coordinate event-related marketing support requirements

·       Assist with briefing and rollout of branding and campaign elements

·       Coordinate social media support requirements with the digital team

·       Support WhatsApp and email nurturing campaign coordination where required

·       Ensure alignment between event timelines and marketing schedules

5

Event Execution Support

·       Assist with onsite coordination and execution of events

·       Support branding setup and supplier coordination during events

·       Ensure event requirements and deliverables are actioned according to plan

·       Assist with troubleshooting and operational support during live events

·       Support smooth event flow and stakeholder experience

6

Reporting & Administrative Support

·       Assist with post-event reporting and PCA coordination

·       Track attendance, feedback, and event performance metrics

·       Compile status updates and project progress reports

·       Maintain organised event documentation and filing systems

·       Support reporting on portfolio activities and milestones

7

Quality Assurance & Brand Alignment

·       Ensure all event-related materials align with MANCOSA brand CI

·       Assist in maintaining quality standards across events and activations

·       Support review and checking of artwork and branding applications

·       Ensure consistency in event communication and presentation standards

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