Academic Monitoring Officer
Listing reference: manco_000588
Listing status: Online
Apply by: 16 October 2024
Position summary
Industry: Education & Training
Job category: Others: Education and Training
Location: Durban
Contract: Fixed Term Contract
EE position: Yes
Introduction
MANCOSA, a DHET registered and CHE accredited private higher education distance education provider, offering undergraduate and postgraduate Education qualifications, has the following vacancy available: Academic Monitoring Officer
Job description
Core Purpose
The Academic Monitoring Officer is responsible is for co-ordinating, managing and providing support to the Monitoring and Evaluation Department and the institution at all levels to ensure that all internal compliance related to accreditation is aligned to higher education regulatory requirements and any other relevant regulations.
Core Functions
The successful appointee will be responsible for delivering on important accreditation and quality assurance projects, including but not limited to:
Accreditation & Compliance
- Assume responsibility to co-ordinate all compliance and regulatory tasks
- Facilitate the collating, compiling and submitting the DHET Annual Report in adherence to the guidelines provided by the DHET.
- Ensure that verification of SAQA records and overseeing NLRD uploads to the HEQCIS according to the standardised template issued.
- Reviewing and submitting the HEQC accreditation applications and the SAQA and DHET applications in accordance with the criteria specified by each regulatory body.
- Reviewing and submitting accreditation applications to the relevant professional bodies as determined by the appropriate committees.
- Evaluating and uploading approved HEQC reaccreditation applications for the DHET reregistration cycles and overseeing the process by which the programmes were reviewed.
- Monitoring, evaluating and coordinating the implementation of all regulatory requirements and in doing so conducts an annual internal institutional regulatory compliance review.
- Attending appropriate meetings, conferences or workshops held by regulatory bodies.
- Coordinate the provision of timeous responses and resolutions.
- Coordinate the collating, compiling and submitting institutional accreditation applications for regions.
- Reviewing regional report submissions in accordance with internal and external quality assurance requirements.
- Conducting site visits to facilitate quality improvement and training with the regional staff.
- Liaising with regulatory/accreditation body to establish site visit date and requirements inclusive of accommodation/entertainment for panel.
- Consulting with the appropriate stakeholders to develop detailed project plans related to the site visit, including the collation, review and editing of site visit documentation; logistics planning as well as execution of the site visit itself.
- Managing collection and analysis of information and check that the data fs accurate, and that the requirements of appropriate regulatory body is being met.
- Distilling information from the range of sources into a coherent picture that fits with the strategic plan of the institution.
- Researching information and evidence not currently available within the Institution, to benchmark against competitors.
- Preparing the panel base room with all site visit documents and equipment requirements.
Quality Assurance Management System
- Monitor the implementation of the Quality Management System.
- Conducting training tor staff regarding the OAMS and the relevant expectations.
- Monitoring the implantation of the academic and operational calendar and adherence to deadlines.
- Monitoring committee activities and implementation of resolutions.
- Ensuring that correct and current documents are maintained on the OAMS.
- Facilitate the submission of quality documents required from departments.
- Monitoring the implementation of planned quality improvement initiatives.
- Facilitate the cascading of OAMS to all departments.
QAF/IQF Transition to Quality Advancement Plan (QAP):
- Facilitate the implementation of the QAF/IQF transition to QAP.
- Providing ongoing training for Monitoring and Evaluation staff.
- Monitoring the processes by which policies and standard operating procedures across the institution are approved and communicated for implementation.
- Participate in reviewing institutional documents including but not limited to policies, procedures, website content and other materials for stakeholder consumption.
- Monitor the implementation of the QAP.
- Guide quality assurance activities in the regions.
- Reviewing regional report submissions in accordance with internal and external quality assurance requirements.
- Conducting site visits to facilitate quality improvement and training with the regional staff.
Perform Academic Functions in the following elements.
- Demonstrable experience in developing frameworks, plans and implementing systems and tools to support activities.
- Develop and disseminate quality assurance tools and processes that are fit for purpose.
- Demonstrable experience in coordinating with multiple stakeholders for data collection, data verification, reporting, and dissemination.
- Demonstrable an experience in data analysis, data visualisation and report writing.
- Monitoring of quality cycle of the measurement tools such as surveys and questionnaires in the institution.
- Track and report on progress against set implementation plans and deliverables.
- Develop and/or review the self-evaluation reports and presenting them to pertinent committees.
- After receiving the review reports, collaborate with relevant departments to address recommendations and facilitate the submission of improvement plans.
- Follow up on the implementation of these improvement plans and verify the mechanisms for monitoring them.
- Curriculum mapping and review
- understanding of assessment strategy development/Blooms Taxonomy and other Research
- Understanding of Teaching and learning
Minimum requirements
Qualifications
- Postgraduate Diploma in Higher Education Management or equivalent.
Experience
- Five years’ experience in Higher Education accreditation and compliance
Essential Job Related Knowledge, Skills and Behaviour
- Impeccable English verbal and written skills.
- Demonstrate a thorough understanding of the South African Higher Education landscape
- Project management skills.
- Presentation skills.
- Organisational and coordination skills.
- Data analysis and interpretation skills.
- Communication skills, both verbal and written.
- Computer literacy skills.
- Advanced working knowledge of technology tools such as Excel, Word,
- PowerPoint and Outlook.
- Integral knowledge of the higher education framework and relevant legislative requirements both locally and in the regions.
