Monitoring and Evaluation Administrator
Listing reference: manco_000392
Listing status: Under Review
Apply by: 26 May 2023
Industry: Education & Training
Job category: Others: Education and Training
Contract: Fixed Term Contract
EE position: Yes
MANCOSA, a DHET registered and CHE accredited private higher education distance education provider, offering undergraduate and postgraduate business qualifications, has the following vacancy available: Monitoring and Evaluation Administrator The Monitoring and Evaluation Department is seeking a highly organized and detail-oriented Monitoring and Evaluation (M&E) Department Administrator to provide support in various administrative and coordination tasks. The ideal candidate should have strong skills in event coordination, meeting administration, personal assistant duties, procurement, and more.
· Prepare and collate reports, presentations, and other documentation for the M&E department.
· Assist in data reporting, report writing, and narrative development for various projects.
· Support in developing and maintaining weekly dashboards to track progress and performance.
· Meeting and Calendar Management- Coordinate and schedule meetings, ensuring that all relevant parties are informed and available.
· Prepare meeting agendas, take minutes, and distribute them to participants in a timely manner.
· Manage the M&E department's calendar, ensuring that events, deadlines, and meetings are accurately recorded and updated.
· Event and Training Coordination
· Assist in the planning and execution of events, workshops, and trainings for the M&E department.
· Manage logistics, including venue selection, transportation, and accommodation arrangements.
· Track training and development activities and facilitate communication between trainers and participants.
· Personal Assistant Duties
· Provide general administrative support to the M&E department, including email management, travel arrangements, and expense reporting.
· Act as the point of contact for internal and external stakeholders, providing prompt and professional assistance.
· Procurement and Inventory Management
· Oversee procurement processes and maintain inventory records for the M&E department.
· Coordinate with suppliers, vendors, and other external parties to ensure timely delivery of goods and services.
· Innovation Activity Coordination
· Assist in coordinating and tracking innovation activities within the M&E department.
· Support the team in identifying and implementing new processes, tools, and strategies to enhance efficiency and effectiveness.
National diploma/degree NQF level 7
A minimum of 3 years of experience in an administrative role, preferably within a monitoring and evaluation, project management, or research environment.
Additional favourable Characteristics/ traits
· Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
· Excellent written and verbal communication skills.
· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
· Familiarity with project management and M&E tools and methodologies is a plus.
· Ability to work independently and as part of a team.
· Flexibility to adapt to changing priorities and requirements.