Monitoring and Evaluation Administrator
Listing reference: manco_000392
Listing status: Under Review
Apply by: 26 May 2023
Position summary
Industry: Education & Training
Job category: Others: Education and Training
Location: Durban
Contract: Fixed Term Contract
EE position: Yes
Introduction
MANCOSA, a DHET registered and CHE accredited private higher education distance education provider, offering undergraduate and postgraduate business qualifications, has the following vacancy available:
Monitoring and Evaluation Administrator
The Monitoring and Evaluation Department is seeking a highly organized and detail-oriented Monitoring and Evaluation (M&E) Department Administrator to provide support in various administrative and coordination tasks. The ideal candidate should have strong skills in event coordination, meeting administration, personal assistant duties, procurement, and more.
Job description
Key Responsibilities:
· Prepare and collate reports, presentations, and other documentation for the M&E department.
· Assist in data reporting, report writing, and narrative development for various projects.
· Support in developing and maintaining weekly dashboards to track progress and performance.
· Meeting and Calendar Management- Coordinate and schedule meetings, ensuring that all relevant parties are informed and available.
· Prepare meeting agendas, take minutes, and distribute them to participants in a timely manner.
· Manage the M&E department's calendar, ensuring that events, deadlines, and meetings are accurately recorded and updated.
· Event and Training Coordination
· Assist in the planning and execution of events, workshops, and trainings for the M&E department.
· Manage logistics, including venue selection, transportation, and accommodation arrangements.
· Track training and development activities and facilitate communication between trainers and participants.
· Personal Assistant Duties
· Provide general administrative support to the M&E department, including email management, travel arrangements, and expense reporting.
· Act as the point of contact for internal and external stakeholders, providing prompt and professional assistance.
· Procurement and Inventory Management
· Oversee procurement processes and maintain inventory records for the M&E department.
· Coordinate with suppliers, vendors, and other external parties to ensure timely delivery of goods and services.
· Innovation Activity Coordination
· Assist in coordinating and tracking innovation activities within the M&E department.
· Support the team in identifying and implementing new processes, tools, and strategies to enhance efficiency and effectiveness.
Minimum requirements
Qualifications:
National diploma/degree NQF level 7
Experience
A minimum of 3 years of experience in an administrative role, preferably within a monitoring and evaluation, project management, or research environment.
Additional favourable Characteristics/ traits
· Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
· Excellent written and verbal communication skills.
· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
· Familiarity with project management and M&E tools and methodologies is a plus.
· Ability to work independently and as part of a team.
· Flexibility to adapt to changing priorities and requirements.
