The Institutional Compliance and Accreditation Administrator will play a crucial role in ensuring that MANCOSA adheres to all regulatory requirements and maintains high-quality standards. This position involves performing a wide range of assurance and advisory services to support effective governance, accountability, and performance across the institution.

Core Functions

Compliance and Regulatory Tasks

§  Collate, compile, and submit the DHET Annual Report in adherence to DHET guidelines.

§  Monitor NLRD uploads to HEQCIS using the standardized template.

§  Prepare, collate, and review accreditation and registration applications for SETA, HEQC, DHET, SAQA, foreign, and professional bodies.

§  Communicate with local and foreign regulatory bodies, SETAs, and professional bodies through written, telephonic, and face-to-face correspondence.

§  Conduct annual internal institutional regulatory compliance reviews.

§  Prepare responses to institutional recommendations and conditions determined by regulatory evaluators.

§  Attend meetings, conferences, and workshops held by regulatory bodies.

§  Collate data for organizations with which MANCOSA has affiliations or memberships.

Institutional Accreditation

§  Develop personal knowledge of local and foreign accreditation requirements.

§  Advise institutional stakeholders on accreditation requirements and updates.

§  Confirm timelines for accreditation submissions with regulators and EXCO.

§  Develop and communicate detailed project plans for accreditation applications.

§  Report on the progress of accreditation submissions to EXCO.

§  Draft documents and supporting evidence for accreditation submissions.

§  Coordinate review and approval processes for accreditation submissions.

§  Maintain and update the institutional regulatory tracking document.

Site Visits

§  Liaise with regulatory bodies to establish site visit dates and requirements.

§  Develop detailed project plans for site visits, including documentation, logistics, and execution.

§  Manage the collection and analysis of information to meet regulatory body requirements.

§  Prepare site visit documentation and equipment to ensure compliance with standards.

Quality Management System (QMS)

§  Conduct training for staff on QMS and relevant expectations.

§  Participate in committee activities and implementation of resolutions.

§  Ensure the maintenance of correct and current regulatory documents on the QMS.

§  Monitor the implementation of quality improvement initiatives.

§  Facilitate the cascading of QMS to all departments.

General Duties:

§  Generate departmental reports at specific annual intervals.

§  Organize and conduct meetings, presentations, and training interventions.

§  Collate information, generate meeting packs, and record minutes.

§  Prepare and submit payment documentation for M&E related invoices.

§  Develop forms and templates for institutional use.

§  Engage in special projects and serve on selected committees.

§  Conduct research and benchmarking on best practices.