CORE PURPOSE:

To serve a central role in supporting postgraduate research student success through effective and efficient administration of databases.

CORE FUNCTIONS:

1. Administration of Ethical Clearance Applications

·       Processing EC applications

·       Allocation to EC panel members

·       Setting up the EC meeting - invitation/ venue/ refreshments, etc.

·       Agenda for EC Meeting

·       Minutes for EC Meeting

·       *Reporting on EC applications/ Stats - Metrics TBD

2. Research Engage

·       Assist with the recruitment and onboarding plan

·       Collate application documents

·       Set up panel review meeting

·       Communicate the outcome to the applicant

·       Set up inductions

·       Collate and file the applicant's signed contract and documents

·       *Reporting on stakeholder Stats - Metrics TBD

4. Events and General Meetings

·       Organise virtual and in-person induction sessions

·       Organise stakeholders' consultative workshops /sessions /events.

GENERAL ADMINISTRATION

·       Timeously attend to all queries (email, telephonic, face-to-face).

·       Effective management of admin databases

·       Follow up with candidates that have not attended induction sessions

·       Follow up on candidates that have not returned signed contractual agreements.

·       Email appropriate guidelines, templates and resources to the team and independent stakeholders as required.

·       Assistance with ad-hoc administrative tasks as requested by management.

ASSISTANCE WITH ADHOC EVENTS

·       Assist with Research initiatives and/or events as required (e.g. research committee, student engagement sessions, independent stakeholder engagement sessions)

·       Assist with MANCOSA events as required (e.g. support during Online Summative Assessments, allocated duties at Graduation ceremonies)