Research Administrator (DBA)
Listing reference: manco_000871
Listing status: Online
Apply by: 15 April 2026
Position summary
Industry: Education & Training
Job category: Others: Education and Training
Location: Kwazulu Natal
Contract: Fixed Term Contract
EE position: No
Introduction
MANCOSA, a DHET registered and CHE accredited private higher education distance education provider, offering undergraduate and postgraduate business qualifications, has the following vacancy available:
Research Administrator – Durban
Job description
CORE FUNCTIONS
PROCESSING OF DOCTORAL THESIS AND ETHICS APPLICATION
· Check student’s registration status on Manmis/SIS to ensure that student is currently registered
· Capture topic details onto excel database and Manmis/SIS
· Regular communication with students and supervisors regarding PPR and Pastoral Care
· Communicate with supervisors for prospective examiners, and non-evaluative report of the thesis
· Communicate with prospective thesis examiners for their availability
· Set-up dates for mock-thesis defence, and final thesis defence
· Acknowledge receipt of application submitted to Mancosa Research Ethics Committee (MREC)
Communicate to the student external examination outcome.
· Minute taking for the MREC
· Inform researcher about the outcome of the ethics application
THESIS RATIFICATION AND COMPILATION OF PROVISIONAL GRADUATION LISTS
- Compile all the relevant documents based on the ratification check list
- Follow up with supervisors if there are outstanding reports
- Compile the final ratification pack, ensuring that the checklist is complete
- Submit the completed ratification pack to the panel for review and sign-off
- Provide a final ratification list to the Graduation Department, as per the agreed upon date
DISSEMINATION OF HARDBOUND THESIS COPIES TO THE MANCOSA LIBRARY
· Make sure a copy of all the theses is disseminated to the library.
GENERAL ADMINISTRATION
· Ensure that the topic processing and ratification spreadsheets are updated and saved on e-common
· Provide students with templates and resources
· Attend to all queries (email, telephonic, face-to-face)
Process claims for supervisors, external examiners and facilitators.
· Conduct regular report meetings with the DBA coordinator and Senior Research Associate
· Minute-taking
RESEARCH EVENTS
· Assist with the planning and execution of research events (conferences, colloquiums, etc.)
· Perform allocated duties on the day of the event.
Minimum requirements
MINIMUM REQUIREMENTS
QUALIFICATIONS
· A post-graduate qualification
Advantageous Qualification
- A post graduate qualification in Business Administration.
EXPERIENCE AND SKILLS
· At least 12 month’s administrative experience
· Experience within a higher education institution is advantageous
Experience masters and doctoral students is advantageous.
SKILLS AND COMPETENCIES
· Excellent communication skills (verbal and written)
· Proficient in MS office (word, excel, PPT, outlook)
· Attention to detail
· Ability to multitask
· Time management skills
· Ability to work under pressure
· Ability to handle difficult students
· Honesty and Integrity
· Sound moral principles
ADDITIONAL REQUIREMENTS
· Must be able to work during weekends when requested
