Work Integrated Learning (WIL) Administrator
Listing reference: manco_000662
Listing status: Online
Apply by: 19 January 2025
Position summary
Industry: Education & Training
Job category: Others: Education and Training
Location: Johannesburg
Contract: Fixed Term Contract
EE position: Yes
Introduction
MANCOSA, a DHET registered and CHE accredited private higher education distance education provider, offering undergraduate and postgraduate Education qualifications, has the following vacancy available.
CORE PURPOSE
• To facilitate all administrative tasks/duties for the WIL Department within the School of Education
Job description
Core Functions
General Administration which includes:
- Perform general duties related to administration in the Work Integrated Learning department
- Collate and file minutes of meetings and follow up
- Organise and assist in hosting regional events and related resources
- Attend and facilitate training sessions on administration procedures
- Collate and report on stakeholder and student queries
- Provide ongoing administration support to various stakeholder
- Assist with sourcing and interview process of mentor assessors
- Provide ongoing support to schools and students.
- Provide ongoing support to students regionally.
- Review all regional WIL schedules and school visits for May and August
- Build rapport with and develop relations with all stakeholders including academics, students, school partners and other external stakeholders
Key Attributes
· Excellent communication skills and email etiquette
· Proficient in Microsoft Office
· Very high level organizational skills and ability to multi-task
· Possess excellent inter-personal skills
· Must possess intermediate or advanced digital literacy skills
· Must be able to work under pressure
· Must possess excellent verbal and written communication skills
· Able to work collaboratively and build capacity
· Provide pastoral care and support to students
General
· Fulfil all reasonably expected administrative functions related to the post.
Minimum requirements
Minimum Job Requirements:
· A degree/diploma in Administration/ Education component
· At least 2/3 years of experience in Administration
Additional Recommendations:
· IT experience will be advantageous
· Experience in partnerships and collaboration with externals stakeholders
· Remote working experience
· Facilitation/training experience
· Minute taking: collate, share and file minutes of meetings.
· Ensure that all stakeholders receive minutes and updates timeously
- Perform general duties related to SoE such as typing, meeting attendance and events planning for SoE regionally
- Respond to queries and channel to relevant departments
- Liaise with the regional library to ensure that resources (books and dissertations) are readily available to staff and students.
- Resources must be filed electronically and manually (backed up constantly) and sourced to academics in need.
