Mancosa

Human Resources Administrator

Listing reference: manco_000108

Listing status: Under Review

Apply by: 30 September 2021

Position summary

Industry: Education & Training

Job category: Others: Education and Training

Location: Durban

Contract: Fixed Term Contract

EE position: Yes

Introduction

Management College of Southern Africa (MANCOSA), a DHET registered and CHE accredited private higher education distance education provider, offering undergraduate and postgraduate business qualifications, has the following vacancy available. CORE PURPOSE To support the HR department goals in order to contribute to the overall organisational objectives through maintaining of effective and efficient administrative tasks.

Job description

CORE FUNCTIONS INCLUDE:

· Extracting employee data from HR information systems and databases when required.

· Compile monthly Casual Wages Report for Finance to ensure all casuals are paid timeously.

· Reconcile employee leave applications, approvals and time and attendance data for Finance to ensure accurate employee leave balances

· Maintain Access report system weekly (add / remove employees). Monitor time and attendance data and follow-up on discrepancies in order to ensure that records are accurate and overtime is recorded. Tag sheets completed

· Complete consolidated monthly short-time, unpaid leave report and submit to HR Manager

· Providing feedback to the HR Manager and line managements to encourage employees to capture their leave on ESS and maintain EES system – reset employee passwords, etc.

· Assist with the screening of job applications, shortlisting of CV’s and reference and background checking when required.

· Assist with the setup of interviews, communication with line management and/or the interview panel and applicants and printing interview guides and assist with communication with all job applicants (telephonically, in-person or in writing) to inform them of the progress of their applications

· Facilitate and complete 3 positions from beginning to end of the recruitment process

· Assist the HRD Officer to maintain and update onboarding pack for all new employees and assist the HR Generalists by maintaining and updating boarding/induction/orientation documents for new employees.

· Capture all information on Premier HR

· Assist the HRD Officer with setting-up of training courses, webinars and workshops and compile and capture training attendance documentation.

· Process invoices and ensure payment is made for training. Maintain the LinkedIn learning portal – register new employees and remove / revoke licenses from terminated employees

· Assist the HR Generalists with administration and record-keeping related to employee relations, grievances, disciplinary hearings and performance management

· Monitor, follow-up and compile consolidated performance management reports for bi-annual performance reviews

· Update the HR Dashboard with HR information

· Flowcharts to be completed for all service delivery in HR

· Assist the HR team in reviewing and updating HR policies, SOP’s & TOR’s

· Take minutes for all HR-related meetings (HR Meetings, Training Committee, Engagement Committee, Ethics Committee, etc.)

· Assist management in sharing information with all staff via appropriate communication channels

· Update HR related information on the Intranet

· Administration and payments for staff parking, liaison parking garage

· Administration and payments for service providers, consultations, team buildings and any other HR payments

· Set up and book meeting venues and IT and/or Facilities are notified of any repairs or maintenance required

· Ensure that company equipment is collected from ex-employees – prior to them leaving

Minimum requirements

QUALIFICATIONS

· A degree or diploma in Human Resource Management (or related) will be required in order to meet the requirements of the role.

EXPERIENCE AND SKILLS

· At least 1-2 years’ experience within a HR environment

· Proficient in Microsoft Office (Excel, Word, Power Point, Access, Internet and Email)

· Integrity

· Excellent writing skills

· Must be able to make sound judgement under pressure

· Deadline Driven

· Strong interpersonal skills

· Numerical ability & Reporting skills

· Prioritization and time management

· Possess a high level of ethics and confidentiality

· Excellent administrative skills.

· Excellent verbal and written communication skills

· Must demonstrate integrity, professionalism and high standards of ethics in dealing with sensitive and/or confidential information

· Excellent planning, prioritizing and organizing skills

· Competence in, or the ability to quickly learn the relevant HR information systems

GENERAL

· Must be able to work overtime and under pressure when necessary